Summer Institute Recap

Written by Summer Bond, SI Scholarship Recipient

The jungle was definitely alive at the 2017 RMASFAA Summer Institute that took place June 11-16, 2017 at Colorado School of the Mines in Golden, CO. There was a lot learned, some competition, and all done with a sense of fun and comradery. The coordinators of the event knew how to use a theme as each group was divided into different animal/color groups by knowledge and career aspirations.

It was my pleasure to be part of the Toucans/Orange group and Jeffrey Jacobs, Director Financial and Scholarships at North Dakota State University, and Laurie Weber, Financial Aid Director at Minot State University led our training throughout the week. We covered many topics that included Student Eligibility, Verification, and Cost of Attendance.

Each group had two NASFAA credentialing opportunities and in my group, the credentialing for Need Analysis and Professional Judgment were offered. The conversation that surrounded all the topics were very engaging, but I found the discussion that surrounded the “What Directors Do/Leadership” topic to be of great interest. Our discussion leaders were very giving as they shared what they had learned throughout their years of experience, having dealt with many different types of individuals throughout their careers.

The RMASFAA Summer Institute was a great experience. Staying in the dorms brought back memories of my own undergraduate days. I cannot thank KASFAA enough for allowing me the opportunity to attend this event under the Summer Institute Scholarship and would like to encourage individuals to attend if they have the opportunity. You will not be disappointed.


Help Victims of Human Trafficking at RMASFAA 2017

We are proud to be partnering with Wichita, Kansas based organization ICT SOS at RMASFAA 2017…

And We Need Your Help!


ICT SOS ( seeks to end domestic sex trafficking through prevention efforts and acts as a liaison between volunteers and the professional organizations who work with at-risk and trafficked youth to create a community that is educated, empowered, and equipped to take action for local impact.


How Can You Help While at the RMASFAA Conference?

Here’s How:

  1. Provide items for the Fresh Start Bags.  It may be a challenge for those traveling to pack a full Fresh Start Bag.  ICT SOS has made the following recommendations regarding donations:
    1. Do not donate toiletries and hygiene products.  They currently have a very large supply of these items.
    2. The most-needed clothing items are sweatpants and hoodies for teen boys and girls.  They ask that you provide new items.  This sends a message that the receiver is WORTH nice, new things.
    3. If your office would like to go together to build a full Fresh Start Bag, please note the guidelines listed HERE.
  2. Provide items for tattoo removal/cover-up.  Specifically, they request the following:
  • Unscented lotion
  • Aquaphor and/or A&D Ointment
  • Liquid antibacterial soap
  • Smaller drawstring type backpack
  1. Provide cash donations.  Cash is king!  It travels easily and it allows ICT SOS to purchase the items most-needed for the Fresh Start Bags.  You may donate cash on-site at the conference (donation receipts will be available) or offer checks made payable directly to ICT SOS.

When making your packing list for the RMASFAA Conference, don’t forget to include ICT SOS!  Thank you for helping us make a difference for this very worthy organization.


If you have any questions about the philanthropy project, please contact Robb Cummings, Philanthropy Chair at or 785-228-9910.


See you in a few weeks in Wichita!


Find more info on the attached document or online:

KASFAA Election is live!!

Please take time now to cast your vote. The election will close on October 13 at 6:00 PM CDT. Your participation is appreciated.

NOTE: Only institutional members vote in this election.

To vote go to:

On that page you can review the candidate photos or proceed directly to the ballot by clicking the “Proceed to Voting” link.

You will be asked for your Username and Password. Please note that these are case sensitive. Copying and pasting is the best way to enter the data. After you login, you will receive your electronic ballot.

Read the instructions carefully. You may only vote once.

Review your ballot before submitting. All votes are final.

If you experience any technical problems during this process, please contact

Thank you.

KASFAA Association Governance

Gut Check. FERPA Procedures

By: Brenda Hicks

GutCheckOctober 1 is nearly upon us and with it comes the opening of the 2018-2019 FAFSA! There are TWO tweaks to this year’s process:

  1. Due to increased security measures surrounding the exchange of data between IRS and ED, families who use the IRS Data Retrieval tool will not be able to see data they transfer from IRS. Any data that is transferred will be masked on the SAR and on the FAFSA screens. The ISIR, however, will be unchanged to allow schools to verify the information submitted by the student during professional judgment decisions.
  2. Institutions are reminded that they are prohibited from releasing FAFSA data unless the release is for one of the specific purposes permitted by law, even with the student’s written authorization. In other words, no sharing of an individual’s FAFSA data unless the sharing is for the purpose of application, award and administration of federal, state or institutional student aid programs.


NASFAA is recommending that institutions examine their FERPA and FAFSA data sharing procedures and shore them up. Why?

The financial aid community expects an increase in the amount of calls from students and families asking about the information that was transferred from IRS which they will not be able to see.  Each institution needs to make sure everyone is clear about what can be shared over the phone and in person to whom and the procedures institutions are using to identify that the individuals being spoken to are who they say they are.

Institutions are also reminded that sharing FAFSA data with private scholarship providers is not permissible under these regulations because the release of information is not related to federal, state, or institutional aid.  A Today’s News article from September 13, 2017 dealt with this particular sticky wicket.  Institutions are not able to share even if there is a signed statement from the student on the form authorizing the release of information.

Note that the privacy guidance is, at this point, primarily verbal. As the NASFAA article indicates, “It is still undetermined when and how PTAC will release the guidance formally.”



Year Round Pell

By: Kimberly Cashman

blogIn case you’ve missed it…year-round Pell grant has once again made it into the regulations. And now that the new rules have been released, the Department of Education has given financial aid offices some flexibility. Flexibility can be a great thing when it comes to helping our students get what they need but it can also be daunting (and somewhat terrifying) when you are attempting to decipher new financial aid rules.

According to the Dear Colleague Letter GEN-17-06 that was released on June 19, 2017, institutions are allowed to decide when the cross-over period will take place and there is a distinction of what the student must do to receive the additional 50% of their scheduled Pell award.  The biggest questions that have come up have centered on how the cross-over period is assigned and when is the student able to utilize their additional 50%. The answer to these questions are simple on the surface but more complicated when you get into the specifics.

To make things easy, DCL GEN-17-06 spells out that the summer semester can be situated as a header or trailer and that the decision is up to each institution.

  • If summer is a header, then the funds for the summer semester are paid out of the 2017-2018 award year and begin working towards using their 150% allowed award.
  • If summer is a trailer, then the funds are paid from the remaining eligibility from the 2016-2017 award year and the student cannot exceed 100% of their scheduled award.

Here is the caveat for the additional 50% Pell award…the student must be enrolled at least half-time during the semester in which they cross the 100% threshold. What this means is that no matter how the semesters stack up, once the student is crossing from 100% to 101% of usage, they must be enrolled at least half-time to receive their Pell award above the 100% of the scheduled amount.

The other part of the DCL that gave many people (myself included) a mini heart attack was the instruction that while the institution has the flexibility to assign the crossover payment period it must be assigned so that it is “most beneficial to students.” That seems like an impossible task but after Episode 37 of “Off The Cuff” aired, relief was given when it was clarified that the crossover period can be determined by the school to best fit a group of students and/or determined on a student-by-student basis. Sweet, sweet flexibility!

BILL WATCH: On July 13, 2017 a House appropriations subcommittee voted to send a 2018 funding bill to a full committee review. This bill is a part of the proposal to cut $3.3 billion from the Pell Grant Program reserve (which is lower than President Trump’s $3.9 billion reduction proposal). In addition, this bill proposes to save the FSEOG program, subsidized loans, and the Public Service Loan Forgiveness program as well as calling for level funding for FSEOG and the FWS program and increased funding for TRiO and Gear Up. Despite some rebuff from each side, the bill appears to be moving forward and could be up for full committee vote as early as next week!

2017 Conference Awards Ceremony

By: Debbie Brewer

Spring KASFAA conference has come and gone. The awards banquet took place during the conference. The awards committee did a fantastic job! Here is the list of our wonderful honorees.

Hall of Fame 

brendaBrenda Maigaard – University of Kansas

Meritorious Achievement

julieJulie Scott – Wichita State University

Deborah Byers Outstanding Service

myra.jpgMyra Pfannenstiel – Newman University


Committee of the Year

Awards Committee

Welcome Committee


10 Years of Service

May Schumacher- Fort Hays State University

Alex Zarchan- Butler County Community College

Sara Vancil- University of Kansas

Debbie Thompson- National Credit Management

Stephanie Swezey- Pittsburg State University

Dvak Corwin- US Department of Education

Mary Dino- Barton County Community College

Angie Zeorlin- Wichita State University

Deborah Rollf- University of Kansas

Jennifer Flynn- Johnson County Community College

Russ McBee- Dodge City Community College

Melinda Harrington- Garden City Community College

Lacey Ledwich- Wichita Area Technical College

Whitney Asher- Barton County Community College

Derrick Shy- Sallie Mae


15 Years of Service

Carol Clark- Pittsburg State University

Robyn Brungardt- Fort Hays State University

Gary Bateman- Ottawa University

Brenda Hicks- Southwestern College

Kevin Flowers- Inceptia

David Bartlett- US Department of Education

Stephanie Haynes- Wichita State University

Brenda Larrabee – Manhattan Christian College

Mark Walsh- US Department of Education

Karen Thompson- Pittsburg State University

Cheryl Rasmussen- Highland Community College

Laura Schultz- Wells Fargo Education Financial Services

Sheila Smither- Independence Community College

Helen Henry- Sterling College


20 Years of Service

Jeannette Dick- Baker University

Janet Roecker- University of Kansas

Myra Pfannenstiel- Newman University

Simone Werth- Fort Hays State University

Karen Bailey- University of Kansas

Rebecca Hedrick- Discover Student Loans

Connie Finger- Butler County Community College


25 Years of Service

Michelle Hall- Sterling College

Myrna Perkins- Barton County Community College

Julie Esau- American Student Assistance


30 Years of Service

Hedy Brizendine – Johnson County Community College


35 Years of Service

Mary Dorr- Kansas City Kansas Community College

Marcia Mendez- Hesston College

Deborah John- DJA Financial Aid Services, Inc.


Retirement Recognition

Judy Getty- Fort Hays State University

Brenda Maigaard- University of Kansas

Wayne Schneider- Kansas Wesleyan University

Vicky Curry- Allen County Community College

Jeanne Mott- Baker University

RetireRetirees in attendance: Vicky Curry, Jeanne Mott and Brenda Maigaard

KASFAA Scholarship Recipients

By: Debbie Brewer

Congratulations to our scholarships recipients in Kansas!!!!

Summer Institute Scholarship

At the Spring KASFAA Conference in Topeka, we were able to announce the recipients of the Summer Institute Scholarships. The KASFAA board budgeted for 4 scholarships and the KASFAA membership raised enough funds to allow 2 additional scholarship recipients.  The following individuals will be attending RMASFAA Summer Institute in Golden, Colorado the week of June 11-16, 2017.

Kristine Bryant – Benedictine

Jordan Boyles – Washburn

Kay Gordon – Allen CC

Kimberly Cashman – Cloud CC

Tegan Perry – Wichita State

Summer Bond – KCKCC


NASFAA Dallas Martin Scholarship

Also at the spring KASFAA conference, the current RMASFAA President, Vicki Kucera, presented the NASFAA Dallas Martin Scholarship to

Christina Pirtle – Washburn University

This one-time scholarship is funded by former NASFAA presidents and chairs who continue to believe in the success of the USA rests on the shoulders of a well-educated society.